Roger Parker Photography | What to ask a wedding venue

What to ask a wedding venue

June 19, 2017  •  Leave a Comment

No matter which supplier you are dealing with there are always those questions you forget to ask that can catch you out afterwards. So with that in mind we have compiled a list of question to ask your wedding venue to ensure there are no hidden clauses or costs that you may regret later on.

  1. Which dates are available in our chosen wedding month?

  2. How many guests can this venue accommodate (Day and Night)?

  3. Would it be possible to have our wedding ceremony at this venue? Which rooms could we use for this purpose?

  4. How long do we have the use of the venue for? Is there a set ending time? Can we extend?

  5. Will you be hosting any other weddings at the same time as ours?

  6. Do they provide a wedding suite as part of the package, or is this extra if available at all & Can you view. Also is this available the night before or what time can you have the room before the service if wishing to ger ready there?

  7. Do they provide discounted accommodation for wedding guests, if so is there a minimum amount of bookings/maximum?

  8. What time would we be able to start setting up for the wedding?

  9. What are the guidelines for decorations?

  10. Are the tablecloths, chairs, cutlery and glasses provided or do we need to rent our own? Can we have a look at the available choices?

  11. Do you have a list of preferred caterers? Can we see sample menus? Check food hygiene rating?

  12. Can we bring our own alcohol? If so, what corkage do you charge (including alcoholic wedding favours)?

  13. Do you have the option of a paid bar? Would there be a specific amount that would have to be reached before the end of the reception?

  14. Can this venue accommodate a band or DJ, including all of their equipment? Are there enough electrical outputs for the music and the lighting?

  15. Do you have any special facilities for children?

  16. Do you have disabled access/rooms?

  17. When do we need to pay our holding deposit? Are there any other fees we should know about? (Corkage, taxes, service charge)

  18. Would there be a venue coordinator available on the day?

  19. What deposit is required, what are the payment terms?

  20. Is VAT included in the price?

  21. Is there any extra penalties if you date had to be moved or wedding cancelled?

  22. (If an outdoor wedding) What are the possible options in case of inclement weather?

  23. Are fireworks allowed/sparklers/confetti?

  24. How would car-parking work on the day?

  25. Do they have liability insurance, and do your suppliers need it?

  26. Is there any hidden costs, such as electricity for photo booths, light up letters?

  27. Is there a limit to the number of extras we can have (Photo booth, chocolate fountain, etc. .


I hope this is useful, and just adds to the wedding planning, and Photographer blogs we have already written.

Best Wishes.



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